Andean Community: Non-commercial use of well-known marks and infringement actions – new jurisprudential precedents

The Andean Community law states that the registration of a trademark confers on its owner two rights: (i) a positive right, which consists in the use, assignment, or licensing of the trademark, and (ii) a negative right, which gives the right to prevent third parties from registering identical or similar trademarks and from using it in the market without authorization. According to Article 155 of Decision 486 of the Andean Community Commission, the owner can take legal action against anyone who infringes these rights, provided that specified requirements are met.

In Prejudicial Interpretation No. 243-IP-2022, the Court of Justice of the Andean Community clarified the concept of negative rights. It stated that non-commercial trademark use cannot be used as grounds for infringement actions. The Court provided examples of non-commercial use, such as when a consumer, who is not a business or competitor of the owner, expresses disagreement with purchased products or services as an exercise of the freedom of expression.

The court also stated that well-known trademarks have special protection against unauthorized use by third parties, even for non-commercial purposes on an exceptional basis. It confirmed that, under certain circumstances, an action may be filed for unauthorized use.

On July 17, 2024, Prejudicial Interpretation 237-IP-2021 expanded the interpretation of the use of well-known trademarks by third parties for non-commercial purposes. The following special conditions for owners of well-known trademarks to prohibit their public use for non-commercial purposes were set:

  • Performing acts of public use of the notorious mark which are unrelated to the commercial use of the well-known mark.
  • Public use must cause damage to the well-known mark, which has materialized in the dilution of its distinctiveness and commercial or advertising value. This use must affect the distinctiveness or notoriety and not only its image.
  • The damage must be accurate, objective, and concrete, not a subjective perception or presumption. It must be proven; without damage, there is no infringement.
  • The damage must be unfair, i.e., the public use of the notorious trademark must be contrary to the Law.

Regarding this last requirement, the Court states that if the use of the notorious trademark implies exercising a right, there would not be unfair damage. However, it would dilute its distinctive force, commercial, or advertising value.

A consumer could file a formal complaint before the pertinent authorities or informally before his family, work, or social environment concerning the products or services identified under a registered trademark without this being considered an infringement of trademark rights. In the same way, if the trademark owner believes that this claim affects its prestige, actions could be brought if appropriate.

On the other hand, the Court firmly states that there is no trademark infringement or use of a trademark when individuals refer to a trademark or trade name in exercising their freedom of
expression petition, protest (peaceful), or complaint right.

Through this interpretation, the Court corroborates that the negative right (ius prohibendi) of the trademark owner is not unlimited, even for well-known trademarks, so that the use by third parties for non-commercial or industrial purposes cannot be considered an infringement of industrial property rights.

 

Andrea Miño, Associate at CorralRosales
andrea@corralrosales.com
+593 2 2567676

 

© CORRALROSALES 2025
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm in Quito/Guayaquil, Ecuador.

CORRALROSALES

AMENDMENTS TO THE ADMINISTRATIVE APPROVAL PROCESS

The Ministerial Agreement MDT-2025-043; hereinafter the “Agreement”, was published on March 19, 2025, by means of the fourth supplement to Official Registry No. 1; and amends the regulations governing the administrative approval process. We highlight the following:

  • It establishes that the appointment of the sponsoring attorney must be made by means of a power of attorney or by appointing them in the process, which was not clearly established in the previous regulations.
  • Determines that the request for approval must be accompanied by the requirements contained in article 143 of the COGEP in its paragraphs 1,2,3,5 and 7, as follows:
  1. Power of Attorney, if necessary.
  2. Proof of legal representation.
  3. Tax identification of the company.
  4. Necessary evidence.
  5. Necessary evidence.
  • It details in a better way the phases of the investigation hearing; the first one composed of remediation, evacuation of previous exceptions, fixing points of debate and conciliation and the second one composed of the practice of evidence and allegations.
  • Extends from 10 days to 1 month the time for the substantiation of the appeal filed against the inspector’s resolution.
  • Any of the parties may request a hearing while the appeal is being heard.

 

 

Edmundo Ramos, Partner at CorralRosales
eramos@corralrosales.com
+593 2 2544144

 

María Victoria Beltrán, Senior Associate at CorralRosales
mbeltran@corralrosales.com
+593 2 2544144

 

© CORRALROSALES 2025
NOTA: The above text has been prepared for informational purposes. CorralRosales is not liable for any loss or damage incurred as a result of acting or failing to act on the basis of the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

CORRALROSALES

AMENDMENT OF THE OPERATING PERMIT REGULATIONS FOR THE PROVISION OF COMMERCIAL AIR TRANSPORT SERVICES IN ECUADOR

The National Civil Aviation Council (CNAC) reformed the Operating Permit Regulations for the Provision of Commercial Air Transport Services through Resolution No. 003/2025, which came into effect on February 21, 2025. The reform aims to optimize the management and operation of the aviation sector in Ecuador. These changes align with the country’s current open-skies policy.

Main Changes Introduced:

  • Modification of the Operating Permit (Art. 4): Introduces the homologation of the Air Operator Certificate (AOC) for foreign operators, which must be completed within a maximum period of one month. Additionally, the explicit reference to the criteria previously considered by the CNAC when granting a permit (service demand, connectivity, tourism and commercial exchange, and environmental standards) has been removed.
  • Payment Requirements (Art. 8, 9, and 24): Establishes the obligation to submit a physical or digital invoice as a formal requirement along with the application.
  • Administrative Deadlines (Art. 47 and 56): The processing time for certain stages of the necessary procedures to grant operating permits and to fully or partially suspend a permit has been reduced from five to four days.
  • Financial Compliance with DGAC (Art. 51, 53, and 55): Airlines requesting renewals, modifications, or suspensions of their operating permits must not have outstanding debts with the DGAC.
  • Certification of Foreign Operators (Art. 57): Foreign operators may not commence operations without obtaining recognition of their Air Service Operator Certificate (AOCR) from the DGAC, which must be completed within a maximum period of one month.

This reform aims to modernize and streamline administrative processes in commercial aviation, ensuring greater efficiency and transparency in sector regulation.

 

Xavier Rosales, Partner at CorralRosales
xrosales@corralrosales.com
+593 2 2544144

 

© CORRALROSALES 2025
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm in Quito/Guayaquil, Ecuador.

CORRALROSALES

Data Protection´s Authority Pronunciation regarding the use of biometric data for attendance tracking

The Data Protection Authority (“DPA”) responded to Inquiry 02-2025 through pronunciation No. SPDP-2025-0031-O (“Pronunciation”). Through this Pronunciation the DPA addresses the legitimacy and legal basis applicable to the use of biometric data for employee attendance tracking.

In summary, the Pronunciation considers the following:

  1. The Data Protection Law categorizes biometric data as sensitive and establishes that it can only be processed exceptionally.
  2. The DPA has analyzed the existing legal bases with relation to the processing of biometric data and has pointed out the following with respect to the most relevant ones:
    1. The DPA has analyzed the existing legal bases with relation to the processing of biometric data and has pointed out the following with respect to the most relevant ones:
    2. Consent given by the employee cannot be considered valid in this context as the employer-employee relationship involves a power imbalance that prevents truly free consent.
  1. Using biometric data for attendance tracking is deemed disproportionate, unnecessary, and excessive as the same objective can be achieved using less intrusive methods.
    1. The DPA recommends alternatives such as the use of magnetic cards, manual attendance logs, or computer-based registration, which can verify the IP address at login and logout.
  1. Employers are required to conduct risk analysis and a data privacy impact assessment for any high-risk data processing, including those that involve the use of biometric data. This ensures that appropriate security measures are implemented to protect individuals’ rights and freedoms.

The DPA´s Pronunciation is not legally binding and does not serve as evidence in legal proceedings.

 

Rafael Serrano, Partner at CorralRosales
rserrano@corralrosales.com
+593 2 2544144

 

© CORRALROSALES 2025
NOTE: The above text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused by actions taken or not taken based on the information contained in this document. Any specific situation requires the specific opinion and advice of the firm.

CORRALROSALES

UNCONSTITUTIONALITY OF THE REGULATION OF THE ARBITRATION AND MEDIATION LAW

On February 6, 2025, the Constitutional Court of Ecuador (“Court”) issued Judgment No. 74-21-IN/25 (the “Judgment”), in which it assessed the constitutionality of various articles of the Regulation to the Arbitration and Mediation Law (“RLAM”):

Article No. Content 2 Provides that the requirements set forth in Article 41 of the Arbitration and Mediation Law are enforceable only when an international arbitration has its seat in Ecuador. It also establishes that an investment vehicle incorporated in Ecuadorian territory will be considered domiciled abroad when the investor who exercises effective control over the vehicle is domiciled in a different state. 3 Establishes that entities of the public sector may agree to international arbitration with a foreign seat in their contracts, provided they have prior authorization from the Attorney General of the State. This authorization will be limited to verifying that the arbitration agreement does not contradict the legislation of the chosen seat, without evaluating the convenience of its execution 4 Determines that the State and entities of the public sector, in accordance with Article 225 of the Constitution of the Republic, may submit to national or international arbitration through the conclusion of an arbitration agreement either before or after the dispute arises, or when the law or an international treaty so provides. Furthermore, prior approval from the Attorney General of the State is required when the arbitration agreement is concluded after the dispute arises or when international arbitration is agreed. Finally, if arbitration has been agreed, the arbitrators shall have exclusive jurisdiction to resolve disputes related to the legal relationship submitted to their knowledge, including those arising from administrative acts such as termination, expiration, or imposition of sanctions. 6 Establishes that, in addition to the cases provided by law, the effects of the arbitration agreement extend to: 1) Those whose consent to submit to arbitration is derived from their active and determining participation in the negotiation, execution, or termination of the legal business related to the arbitration agreement; 2) Those who seek to derive rights or benefits from the legal business, such as successors or assignees; and 3) The administrative bodies responsible for the related administrative actions. 9 Provides that the arbitral tribunal may modify, suspend, or revoke any provisional measure or preliminary order it has granted, either at the request of one of the parties or, in exceptional circumstances, on its own initiative, with prior notification to the parties. Likewise, in the same circumstances, the arbitral tribunal may modify, suspend, or revoke any provisional measure granted by a judge or emergency arbitrator before the constitution of the arbitral tribunal. 15 Determines that international arbitral awards, whether the seat is within or outside of Ecuador, will have the same effects as national awards and will be executed without the need for prior homologation. To enforce it, only a certified copy is required. The party against whom the award is executed may only object if they demonstrate compliance with the obligation, suspension of the award’s execution, or annulment of the award. Additionally, judges cannot accept appeals that delay or prevent the enforcement of the international award. 16 Establishes that the State or a public sector entity may resolve disputes related to mediation, including modifying or annulling administrative acts such as terminations, sanctions, or fines, regardless of the issuing body. In the mediation process, the State representative, with the support of their technical and legal departments, will conduct a cost-benefit analysis considering time, resources, and the likelihood of success in litigation. Mediation minutes containing agreements exceeding twenty thousand dollars must be approved by the Attorney General of the State. The signing of the mediation agreement will not generate civil or administrative liability unless there is intent; however, the official who unjustifiably refuses to sign an agreement that could have prevented a condemnation of the public entity will incur liability.

 

Below is a summary of the most relevant aspects addressed by the Court:

Legal Matter Determination Constitutionality of Articles 2, 3, 4, and 15. The Court determined that these provisions are constitutional, as they do not contravene Article 167 of the Constitution, given that the jurisdictional authority can be exercised not only by the organs of the Judicial Branch but also by others established in the constitutional text. It also concluded that they do not violate Article 422, as the regulated international arbitration is not considered an action of the Ecuadorian State to enter into treaties or international instruments, as prohibited by that article. Finally, it resolved that they do not infringe Article 419, since the intervention of the Attorney General does not interfere with the powers of the National Assembly. Constitutionality of Subsection 3 of Article 4 and Article 6. The Court determined that these provisions are compatible with Articles 190, 167, and 173 of the Constitution, as administrative acts related to contract execution and those related to contracts where one party is a public entity are arbitrable. It also established that it is exclusively for the arbitrators to determine the appropriateness of third-party interventions in arbitration proceedings. Constitutionality of Subsection 1 of Article 16 of the RLAM. The Court resolved that this provision is not incompatible with Articles 190, 167, and 173 of the Constitution, as the State or public sector institutions may submit to mediation regarding matters that are subject to settlement, provided that the legal requirements for processing are followed, and the principle of legality is observed. Constitutionality of Subsections 3 and 4 of Article 15. The Court concluded that these provisions do not violate the principle of judicial independence (Art. 168 of the Constitution), as they ensure the swift enforcement of international awards through the prohibition of inadmissible actions and appeals, without affecting the independence of the Judicial Branch. Furthermore, it established that Paragraph 3 of the challenged provision does not contravene the principle of legality in sanctioning matters (Art. 76 of the Constitution), since, although it includes a prohibition for judges, it does not establish an offense or sanction through the regulatory process. Constitutionality of Subsection 2 of Article 9. The Court resolved that this provision does not affect the external independence of the Judicial Branch (Art. 168 of the Constitution), by authorizing civil judges to issue provisional precautionary measures until the constitution of the arbitral tribunal, thus guaranteeing preventive protection without interfering in the substance of the conflicts. Unconstitutionality of Subsection 5 of Article 16 of the RLAM. The Court declared Paragraph 5 of Article 16 of the RLAM unconstitutional, for violating the principle of the reserve of law, which requires that only the law can define offenses and establish penalties. According to the Judgment, the RLAM established sanctions for public officials without prior classification in the law approved by the National Assembly, which contravenes Article 76, Paragraph 3 of the Constitution. Since no legislative deliberation had occurred on this matter, the challenged provision was removed from the legal system in order to protect the principle of legality and due process.

 

Hugo García Larriva, Partner at CorralRosales
hgarcia@corralrosales.com
+593 2 2567676

 

Rafaella Romoleroux, Associate at CorralRosales
rromoleroux@corralrosales.com
+593 2 2544144

 

© CORRALROSALES 2025
NOTE: The above text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused by actions taken or not taken based on the information contained in this document. Any specific situation requires the specific opinion and advice of the firm.

CORRALROSALES

REGULATIONS TO THE LAW FOR FINANCIAL RELIEF

By Executive Decree No. 551, dated March 3, 2025, the President of the Republic of Ecuador issued the Regulations to the Law for Financial Relief and Economic Strengthening of Generations in Ecuador (hereinafter “LOPAFFE”). Below, we summarize the most relevant provisions:

  1. Tax Credit for Employers

To apply the tax credit for maintaining employment as provided in LOPAFFE, the employer must have retained workers under the same salary conditions applicable in September 2024 during the months of October to December 2024.

The tax credit percentage depends on the employer’s size and the increase or decrease in their gross income in 2023 compared to 2022. Therefore, the following categories are established to define the company size:

CATEGORY ANNUAL GROSS INCOME (USD) Microenterprise Gross incme equal to or less than $300.000 Small enterprise Gross income between $300.000,01 and $1.000.000 Medium enterprise Gross income between $1.000.000,01 and $5.000.000 Large enterprises Gross income exceeding $5.000.000

 

To determine whether gross income increased or decreased, the following criteria apply:

  1. Gross income is considered higher if it increased by more than 10% in 2023 compared to 2022.
  2. Gross income is considered similar if it increased or decreased by up to 10% between 2023 and 2022.
  3. Gross income is considered lower if it decreased by more than 10% in 2023 compared to 2022.
  1. Transfer of Real Estate

LOPAFFE establishes that income derived from the occasional transfer of real estate by individuals or legal entities shall be considered exempt from income tax, provided that no more than two real estate transfers per year are made.

The regulations specify that such transfers include accessory assets (e.g., parking spaces, storage units, etc.), provided that their transfer occurs in a single transaction.

 

Andrea Moya, Partner at CorralRosales
amoya@corralrosales.com
+593 2 2544144

Mateo Bravo, Associate at CorralRosales
info@corralrosales.com
+593 2 2544 144

 

© CORRALROSALES 2025
NOTE: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm in Quito / Guayaquil, Ecuador.

CORRALROSALES

PRIORITY FOR THE ELECTRICITY SECTOR

On January 24, 2025, the Ministry of Energy and Mines (“MEM”) issued Ministerial Agreement No. MEM-MEM-2025-0002-AM (the “Agreement”), declaring the electricity sector a priority to address the 2025-2026 dry season. The Agreement came into force on February 19, 2025.

Below is a summary of the measures ordered by MEM:

  1. Conduct research on the integration of nuclear and geothermal energy within the country.
  2. CELEC EP must begin public procurement processes for the acquiring and/or leasing generation capacity, as well as for constructing and commissioning transmission systems.
  3. CELEC EP and public electricity distribution companies must take action to ensure the contribution of new power generation.
  4. Petroamazonas EP must ensure the availability of fuel, including natural gas, for both current and future electricity generation needs.
  5. MEM must prioritize the execution of concession contracts and the issuance of enabling titles for private-sector projects.
  6. The Ministry of Finance, the Ministry of Environment, and the National Planning Secretariat are encouraged to expedite and prioritize their processes to enable additional power generation.

 

Carlos Torres, Senior Associate at CorralRosales
ctorres@corralrosales.com
+593 2 2544144

 

Mario Fernández, Associate at CorralRosales
mfernandez@corralrosales.com
+593 2 2544144

 

© CORRALROSALES 2025
NOTA: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm in Quito/Guayaquil, Ecuador.

CORRALROSALES

New “Mining Annex” for Sector Actors

The Internal Revenue Service (“SRI”), through Resolution No. NAC-DGERCGC25-00000004 dated February 24, 2025, established the obligation for mining actors to submit the “Mining Annex” to report detailed information on their exploration, exploitation, beneficiation, local commercialization, and export of metallic and non-metallic minerals (the “Resolution”). This reform aims to strengthen control in the mining sector, prevent money laundering, and generate records that facilitate tax determination processes.

  1. Obligated Parties

The following natural and legal entities, both public and private, are required to submit the Mining Annex:

  • Mining concession title holders, commercialization license holders, and beneficiation plant owners;
  • Those who have signed contracts for operation, assignment, mandate, and transfer of mining rights;
  • Those engaged in exploration, exploitation, beneficiation, transportation, commercialization, or export of metallic and non-metallic minerals.
  1. Information to be Reported

Obligated parties must declare the following information for each mining right code, as applicable:

  • Identification data. Taxpayer Identification Number (“RUC”), corporate name or full name, legal representative, fiscal year, semester, type of mining right or contract, and address.
  • Mining concessions. Location (province, canton, parish), workers affiliated with the Ecuadorian Social Security Institute (“IESS”), mining right code and name, hectares, date of granting and registration, validity, regime and mining phase, contract details.
  • Commercialization licenses. Location, workers affiliated with IESS, mining right code and name, concessioned hectares, date of granting and registration, validity, mandate contract information, principal identification, number and value of sales.
  • Beneficiation plants. Location, workers affiliated with IESS, client’s mining right identification and code, quantity and type of processed mineral, service value, and information on recovered and commercialized tailings.
  • Mining operators. Contract location, workers affiliated with IESS, mining concession code and operation contract, validity.
  • Mandate contracts. Location, workers affiliated with IESS, principal’s identification, number and amount of sales, agent information.
  • Produced mineral. Type, quantity, unit of measure, stock of primary and secondary mineral.
  • Purchases. Sales invoice number, supplier identification, quantity, unit of measure, mineral type, amount, and origin.
  • Local sales and exports. Sales invoice, client, commercialization contract details, type, value, unit of measure, and quantity of mineral, contents, payable amounts for primary and secondary minerals, credit notes, customs declaration number, tariff subheading, transportation, and shipping guide.
  • Investments. Mineral concession code and regime, total and pre-operational investment amount, complementary exploration, deposit development.
  • Property, plant, and equipment. Details of registered assets and reported machinery usage.
  1. Submission Deadlines

The Mining Annex must be submitted semiannually during September and March, according to the ninth digit of the obligated party’s RUC. Submission is required even if no information was generated during the period.

  1. Consequences of Non-Compliance

Mining actors who fail to submit the Mining Annex as required by the Resolution, submit it late, or present incomplete information may face administrative penalties, including a fine of up to US$ 1,000.

 

 

Andrea Moya, Partner at CorralRosales
amoya@corralrosales.com
+593 2 2544144

 

Carlos Torres, Senior Associate at CorralRosales
ctorres@corralrosales.com
+593 2 2544144

 

© CORRALROSALES 2024
NOTA: The above text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused by actions taken or not taken based on the information contained in this document. Any specific situation requires the specific opinion and advice of the firm.

CORRALROSALES

RESOLUTION No. 01-2025 BINDING JURISPRUDENTIAL PRECEDENT COMPENSATION FOR DISABLED PERSONNEL

By means of the third supplement to the Official Registry No. 734 from January 31, 2025, the National Court published Resolution No. 01-2025 (Resolution), which establishes a binding judicial precedent related to the payment of indemnities contained in article 51 of the Organic Disabilities Law.

According to the Resolution, to be entitled to the indemnification corresponding to disabled employees, or people who support disabled people, only the following conditions must be fulfilled:

  1. That an untimely dismissal is configured.
  2. That the dismissed person is disabled or oversees the support of a person with a disability.

Consequently, it is not necessary for the employee to inform the employer that they are a disabled person or that they oversee the support of a disabled person.

The Resolution, therefore, forces the employer to employ methods that allow to determine the condition of the employee whose untimely dismissal results in special indemnities that can reach important values.

Included below the link to access the full text of the Resolution.

 

Edmundo Ramos, Partner at CorralRosales
eramos@corralrosales.com
+593 2 2544144

 

María Victoria Beltrán, Senior Associate at CorralRosales
mbeltran@corralrosales.com
+593 2 2544144

 

© CORRALROSALES 2024
NOTA: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

CORRALROSALES

New Beneficial Owners Report and Corporate Composition (REBEFICS)

The Internal Revenue Service (SRI) issued in 2024 Resolution No. NAC-DGERCGC24-00000033, establishing the conditions for the filing of the Beneficial Owners Report and Corporate Composition (REBEFICS, by its acronym in Spanish). This new report replaces the previous Shareholders and Partners Annex (Annex APS) and introduces important changes in the information to be reported, particularly regarding the identification of beneficial owners.

  1. Parties required to file the REBEFICS

The REBEFICS report must be filed by the following taxpayers:

  • The companies described in article 98 of the Internal Tax Regime Law.
  • Branches of foreign companies.
  • Permanent establishments of non-resident foreign companies.
  • Trusts or similar structures incorporated abroad when the trustee, the administrator, the constituent or the beneficiaries are tax residents in Ecuador.
  1. Structure of the REBEFICS

The report is divided into two segments:

a. First Segment: Corporate Composition

In this segment, the structure of the company must be reported up to the last level of the corporate composition in which individuals who are beneficial owners and/or tax residents in Ecuador are identified.

However, there are certain exceptions:

    • The non-tax resident company must be reported as the last level when the individual at the end of the chain are not tax residents in Ecuador and hold less than 10% of the share capital of the local entity.
    • When in the corporate structure there are companies, whose shares are listed on the stock exchange, only the owners of shares that are not traded or reserved for a limited group of investors shall be reported.

b. Second Segment: Beneficial Owners

This new segment seeks to identify the individuals who have effective control of the companies. The beneficial owner will be identified as the individual who meets the following criteria:

    • Individuals with direct or indirect participation: Those who own, acting alone or jointly, 10% or more of the capital, voting rights, dividends, earnings or profits of the company.
    • Individuals with control or decision-making capacity: Those who have the necessary powers to appoint or remove the majority of the directors, influence financial, operational or commercial agreements, or exercise any other type of control over the company.
    • Individuals with managerial functions: If no beneficial owners is identified according to the above criteria, the persons in charge of making strategic decisions in the company will be considered as such.
  1. Information to be reported:

With respect to the beneficial owners, the following must be reported:

    • Name and surname.
    • Type and number of identification.
    • Date of birth.
    • Place of nationality and tax domicile.
    • Complete address.
    • Criteria to be considered an beneficial owner.
    • Participation percentage.

Additionally, the ultima beneficial owners must submit a letter with this information to the local reporting company.

  1. Filing Deadlines

The report must be filed annually during the month of February, according to the ninth digit of the Taxpayer Identification Number (RUC) of the company. In addition, if there are changes in the corporate composition or in the information of final beneficiaries, an update must be filed until the 28th of the month following such change.

  1. Consequences of non-compliance

If a company fails to file the REBEFICS report or does so with incorrect information, it will be subject to a 28% income tax rate instead of 25%; and dividends distributed to its shareholders will be subject to a withholding tax of 14.8% instead of 10%.

  1. Report before the Superintendence of Companies, Securities and Insurance

The beneficial owners report to be filed before the Superintendence of Companies, Securities and Insurance has not been modified. Therefore, there is no threshold, and a complete list of all shareholders must be reported, indicating their names, surnames and marital status, if they are individuals, or the corporate name, if they are legal entities and, in all cases, their nationalities and domiciles. If the list of partners or shareholders includes other legal entities, they must also provide the list of their members, and so on until the corresponding individual is determined or identified.

In the case of direct or indirect shareholders that are companies listed on a stock exchange, a certificate attesting such fact, issued by the competent authority of the country of origin, duly notarized and apostilled, may be submitted.

 

Andrea Moya, Partner at CorralRosales
amoya@corralrosales.com
+593 2 2544144

 

© CORRALROSALES 2025
NOTE: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm in Quito / Guayaquil, Ecuador.

CORRALROSALES