Protection and processing of sensitive and confidential data in medical-occupational contexts

On July 11, 2024, the Constitutional Court issued Ruling 59-19-IN/24 (the “Ruling”), declaring Ministerial Agreement 0341-2019, titled “Application of Occupational Medical Records” (the “Agreement”), unconstitutional. The Court found that the Agreement and its related forms violated privacy and personal data protection rights.

From the Ruling, we highlight the following:

  • The Constitutional Court reviewed whether the State’s actions had a legitimate aim and whether the Agreement met the requirements of proportionality, suitability, and necessity when limiting workers’ rights to privacy and data protection.
  • The Ruling determined that there is no proportionality between the constitutionally valid aim and the challenged regulation, as it is contradictory and inappropriate to require workers to provide sensitive data (such as sexual orientation, gender identity, and religion).
  • Based on these grounds, considering that the Agreement creates an illegitimate limitation on workers’ rights, and given that this information is not directly related to the performance of the worker’s duties or the specific needs of the job, the Constitutional Court declared the Agreement unconstitutional.
  • From the publication of the Ruling in the Official Gazette (which has not occurred as of the date of this bulletin) and until the adoption of new regulations on the application and management of Occupational Medical Records, occupational physicians, public or private entities, as well as the national health authority, will not be able to request workers to provide data related to sexual orientation and gender identity. Data concerning religious beliefs will be optional.

 

Rafael-Serrano-abogados-ecuador

Rafael Serrano, Partner at CorralRosales
rserrano@corralrosales.com
+593 2 2544144

María Victoria Beltrán, Senior Associate at CorralRosales
mbeltran@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused because of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

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Resolution on Organic Statute of Organizational Management by Start-up Processes of the Superintendence for the Protection of Personal Data (SPDP)

Resolution No. SPDP-SPDP-2024-0001-R introduces the Organic Statute of Organizational Management by Start-up Processes in the SPDP, hereinafter referred to as the “Statute”. This Resolution, effective as of August 2, 2024, establishes the basis for efficient and transparent management of the Institution.

What are the key aspects of the Statute?

Flexibility in Structure The Statute allows for future modifications in processes, products, and administrative units according to implementation and deconcentration needs. Process Management The SPDP will optimize its activities and resources, focusing on achieving its goals more efficiently and effectively. Managerial Positions The Quartermasters, General Coordinators and Directors are freely appointed and removable. Continuous Improvement Continuous evaluation and improvement of processes is promoted, ensuring adaptation to changes and the pursuit of excellence in management. Transparency Management by processes will facilitate access to information and accountability, strengthening institutional transparency. Demand for Services and Products The Financial Administrative Directorate shall submit a report detailing the services and products that the SPDP will need within 180 days. The corresponding authorities must approve this report.

What does the approval of the Statute imply?

Approval of the Statutes implies that the SPDP can perform its role as a technical supervisory, audit, intervention, and control body. This includes issuing decisions, monitoring compliance with the law, investigating complaints and applying sanctions in the event of non-compliance.

What is the organizational structure?

The organizational structure is divided into three processes:

  • Governing Processes: They are responsible for the direction and control of the institution, establishing guidelines, policies, and strategic plans.
  • Substantive Processes: They conduct the essential activities to provide services and fulfill the SPDP’s mission, such as the supervision, regulation, and control of the processing of personal data.
  • Adjective Processes: Provide support to the other processes, including legal advice, planning, and administrative and financial management.

In summary, the structure is divided as follows:

Type of Process Level Unit Responsible Governance Management Strategic Management Superintendent for the Protection of Personal Data Substantive Operational General Intendancy for Technological Innovation and Personal Data Security General General Intendant for Technological Innovation and Personal Data Security General Substantive Operational General Intendancy for the Regulation of Personal Data Protection General Intendant for the Regulation of Personal Data Protection Substantive Operational General Intendancy for Control and Sanctions General Intendant for Control and Sanctions Adjectives Advisory Directorate of Legal Advisory Services Director of Legal Advisory Services Adjectives Advisory Planning and Strategic Management Unit Planning and Strategic Management Specialist Adjectives Support Financial Administrative Management Financial Administrative Director

In conclusion, the approval of the Organic Statute of the Superintendence of Personal Data Protection marks a crucial milestone in data protection in Ecuador. From now on, the SPDP has the necessary structure and mechanisms to ensure compliance with the Organic Law on Personal Data Protection and its Regulations. This means that companies must comply, diligent and transparent in the handling of personal information, thus guaranteeing the privacy and security of the data of their clients, employees, and users.

 

Rafael-Serrano-abogados-ecuador

Rafael Serrano, Partner at CorralRosales
rserrano@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

 

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Declaration and payment of self-withholdings applicable to Large Taxpayers

Through Resolution NAC-DGERCGC24-00000030, the Internal Revenue Service regulated the declaration and payment of income tax self-withholdings applicable to large taxpayers:

  1. Self-Withholdings Declaration: Self-withholdings must be declared monthly using the “Minimum Advance Payment of Income Tax and Self-Withholdings of Large Taxpayers Form”. This form will be used from August to declare the amounts payable for the month of July.
  2. Outflow Tax (ISD) Credit Notes: Outflow Tax credit notes may be used to fully or partially offset the amount payable for self-withholdings applicable to large taxpayers settled monthly, within the validity period of such notes.
  3. Exception Credit Notes: Exception credit notes may be used to fully or partially offset the amount payable for self-withholdings applicable to large taxpayers settled monthly, within the validity period of such notes.

 

Andrea Moya, Partner at CorralRosales
amoya@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

 

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SENADI protects widely recognised unregistered trademarks

DETAILS

DATE: 03-07-2024

PROFESSIONALS INVOLVED IN THE ARTICLE:

Andrea Miño

MEDIA:

– WTR

  • SENADI has declared the nullity of the mark SAVOY TORONTO on the ground that the application had been filed in bad faith
  • The applicant had full knowledge of the prestige of the SAVOY and TORONTO marks and of their original owner
  • The mark was applied for to take advantage of the original owner’s positioning and prestige

The Ecuadorian IP Office (SENADI), in a significant move that aligns local practice with Andean jurisprudence in recent prejudicial interpretations, has declared the nullity of a trademark that is widely recognised by consumers in different jurisdictions, and was registered in Ecuador by a party other than its legitimate owner. 

Background

The IP offices of the Andean Community member states, which play a pivotal role in safeguarding trademark rights, may declare – either ex officio or at the request of an interested party – the nullity of a trademark registration when it has been granted in contravention of the absolute or relative grounds set forth by the law. This includes the infringement of third-party rights, bad faith and unfair competition. 

In 2021 SENADI granted the registration of a trademark composed of two marks, SAVOY and TORONTO, in Class 30. These trademarks had been previously registered abroad and are fully recognised based on their business origin (Nestlé). The applicant purchased the original products in his own country and sold them in Ecuador under the trademark SAVOY TORONTO. He had been aware of the Toronto and Savoy products and their business origin for several decades, since they are widely known and favoured in several countries, including Venezuela (the applicant’s birthplace).

Decision

Community jurisprudence states that, to prove the existence of bad faith in trademark applications or registrations, the plaintiff must prove that the applicant/owner had prior knowledge of the trademark and demonstrate, at least, the existence of a contractual relationship between the parties. Although there was no contractual relationship in this case, the facts and evidence confirmed that the applicant had full knowledge of the prestige of the SAVOY and TORONTO trademarks and of their original owner. 

SENADI also analysed when the original trademark owner offered its products in Ecuador before the application. It concluded that the mark was applied for to take advantage of the owner’s positioning and prestige, and to obtain exclusive rights over the mark to prevent third parties (including the legitimate owner) from offering and marketing them in the Ecuadorian territory.

In Resolution No OCDI-2024-202 (26 March 2024), SENADI considered that the existence of bad faith had been established and issued a resolution declaring that the trademark was null. The original trademark owner had offered the Savoy and Toronto products since 2018, three years before registration was applied for.

In addition to the broad knowledge of the TORONTO and SAVOY trademarks recognised by SENADI, the resolution was also based on the fact that the marks identify a particular business origin (Nestlé).

Comment

SENADI, through Resolution No OCDI-2024-202, not only acknowledged but also underscored the severity of the trademark infringement in this case. SENADI found that the applicant sought to take undue and unjustified advantage of the prestige of Nestlé’s trademarks, qualifying the case as an act of unfair competition aiming to confuse consumers as to the origin of the products.

The resolution constitutes a strong precedent against actions that may damage trademark holders’ rights. Trademarks with a wide recognition may be registered by third parties seeking to obtain an undue advantage, which is contrary to good faith and competition.

Read the article in WTR here.

This article first appeared in WTR Daily, part of World Trademark Review, in (July 2024). For further information, please go to www.worldtrademarkreview.com.

Ruling 878-20-JP/24 – Maternity leave in cases of death of children

On March 11, 2024, The Constitutional Court issued the ruling 878-20-JP/24, which analyzes the Maternity Leave in case of death of children, from which we highlight:

  • The Court analyzes the scope of maternity leave, with the premise that pregnant women have the right to prioritized protection and care of their integral health during pregnancy, childbirth and postpartum.
  • The postpartum or puerperium is the stage in which the body progressively recovers from the physical and psychological changes that have occurred, to return to its pre-pregnancy condition. This varies for each person.
  • The Court concludes that it is not appropriate to suspend maternity leave due to the death of the newborn child, based on the argument that the reason for the leave has disappeared ignoring the need for the woman’s recovery.
  • It argues that suspending maternity leave on the assumption that its sole purpose is to care for the children, would perpetuate the gender stereotype that assigns to women the role of primary caregiver in the family nucleus. And resolves that every working woman has the right to the full enjoyment of her maternity leave, despite the death of her child.

 

María Victoria Beltrán, Senior Associate at CorralRosales
mbeltran@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

 

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Extension for Equality Plans registration

On July 29, 2024, the Ministry of Labor issued the Ministerial Agreement No. MDT-2024-099, which extends the deadline for the registration of “Equality Plans” until July 31, 2025.

 

María Victoria Beltrán, Senior Associate at CorralRosales
mbeltran@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

 

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