Resolution on Organic Statute of Organizational Management by Start-up Processes of the Superintendence for the Protection of Personal Data (SPDP)

Resolution No. SPDP-SPDP-2024-0001-R introduces the Organic Statute of Organizational Management by Start-up Processes in the SPDP, hereinafter referred to as the “Statute”. This Resolution, effective as of August 2, 2024, establishes the basis for efficient and transparent management of the Institution.

What are the key aspects of the Statute?

Flexibility in Structure The Statute allows for future modifications in processes, products, and administrative units according to implementation and deconcentration needs. Process Management The SPDP will optimize its activities and resources, focusing on achieving its goals more efficiently and effectively. Managerial Positions The Quartermasters, General Coordinators and Directors are freely appointed and removable. Continuous Improvement Continuous evaluation and improvement of processes is promoted, ensuring adaptation to changes and the pursuit of excellence in management. Transparency Management by processes will facilitate access to information and accountability, strengthening institutional transparency. Demand for Services and Products The Financial Administrative Directorate shall submit a report detailing the services and products that the SPDP will need within 180 days. The corresponding authorities must approve this report.

What does the approval of the Statute imply?

Approval of the Statutes implies that the SPDP can perform its role as a technical supervisory, audit, intervention, and control body. This includes issuing decisions, monitoring compliance with the law, investigating complaints and applying sanctions in the event of non-compliance.

What is the organizational structure?

The organizational structure is divided into three processes:

  • Governing Processes: They are responsible for the direction and control of the institution, establishing guidelines, policies, and strategic plans.
  • Substantive Processes: They conduct the essential activities to provide services and fulfill the SPDP’s mission, such as the supervision, regulation, and control of the processing of personal data.
  • Adjective Processes: Provide support to the other processes, including legal advice, planning, and administrative and financial management.

In summary, the structure is divided as follows:

Type of Process Level Unit Responsible Governance Management Strategic Management Superintendent for the Protection of Personal Data Substantive Operational General Intendancy for Technological Innovation and Personal Data Security General General Intendant for Technological Innovation and Personal Data Security General Substantive Operational General Intendancy for the Regulation of Personal Data Protection General Intendant for the Regulation of Personal Data Protection Substantive Operational General Intendancy for Control and Sanctions General Intendant for Control and Sanctions Adjectives Advisory Directorate of Legal Advisory Services Director of Legal Advisory Services Adjectives Advisory Planning and Strategic Management Unit Planning and Strategic Management Specialist Adjectives Support Financial Administrative Management Financial Administrative Director

In conclusion, the approval of the Organic Statute of the Superintendence of Personal Data Protection marks a crucial milestone in data protection in Ecuador. From now on, the SPDP has the necessary structure and mechanisms to ensure compliance with the Organic Law on Personal Data Protection and its Regulations. This means that companies must comply, diligent and transparent in the handling of personal information, thus guaranteeing the privacy and security of the data of their clients, employees, and users.

 

Rafael-Serrano-abogados-ecuador

Rafael Serrano, Partner at CorralRosales
rserrano@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

 

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Declaration and payment of self-withholdings applicable to Large Taxpayers

Through Resolution NAC-DGERCGC24-00000030, the Internal Revenue Service regulated the declaration and payment of income tax self-withholdings applicable to large taxpayers:

  1. Self-Withholdings Declaration: Self-withholdings must be declared monthly using the “Minimum Advance Payment of Income Tax and Self-Withholdings of Large Taxpayers Form”. This form will be used from August to declare the amounts payable for the month of July.
  2. Outflow Tax (ISD) Credit Notes: Outflow Tax credit notes may be used to fully or partially offset the amount payable for self-withholdings applicable to large taxpayers settled monthly, within the validity period of such notes.
  3. Exception Credit Notes: Exception credit notes may be used to fully or partially offset the amount payable for self-withholdings applicable to large taxpayers settled monthly, within the validity period of such notes.

 

Andrea Moya, Partner at CorralRosales
amoya@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

 

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Ruling 878-20-JP/24 – Maternity leave in cases of death of children

On March 11, 2024, The Constitutional Court issued the ruling 878-20-JP/24, which analyzes the Maternity Leave in case of death of children, from which we highlight:

  • The Court analyzes the scope of maternity leave, with the premise that pregnant women have the right to prioritized protection and care of their integral health during pregnancy, childbirth and postpartum.
  • The postpartum or puerperium is the stage in which the body progressively recovers from the physical and psychological changes that have occurred, to return to its pre-pregnancy condition. This varies for each person.
  • The Court concludes that it is not appropriate to suspend maternity leave due to the death of the newborn child, based on the argument that the reason for the leave has disappeared ignoring the need for the woman’s recovery.
  • It argues that suspending maternity leave on the assumption that its sole purpose is to care for the children, would perpetuate the gender stereotype that assigns to women the role of primary caregiver in the family nucleus. And resolves that every working woman has the right to the full enjoyment of her maternity leave, despite the death of her child.

 

María Victoria Beltrán, Senior Associate at CorralRosales
mbeltran@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

 

CORRALROSALES

Extension for Equality Plans registration

On July 29, 2024, the Ministry of Labor issued the Ministerial Agreement No. MDT-2024-099, which extends the deadline for the registration of “Equality Plans” until July 31, 2025.

 

María Victoria Beltrán, Senior Associate at CorralRosales
mbeltran@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

 

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Donation of equipment to the Police for applying tax benefits

Through Official Letter DADM-MP-01, the Ministry of Home Affairs issued the “Donation Process Manual”, which regulates the process to donate equipment and supplies to the National Police and access the 150% additional deduction for the calculation of income tax.

Article 10 of the Internal Tax Regime Law provides an additional deduction of 150% on the taxable base of income tax for donations of equipment and supplies to the National Police, aimed at protecting public order.

According to the Manual, the donor must meet the following general requirements:

  1. Not be subject to legal prohibitions for contracting with the Government.
  2. Have an “active” status in the Single Taxpayer Registry.
  3. Be the owner, possessor, manufacturer, or buyer of the equipment and supplies to be donated.

The donation request must include the following documents:

  1. Declaration of the legality of funds in the format provided in the Manual.
  2. Letter of intent to donate, which should include the general data of the donor and the technical specifications of the equipment or supplies to be donated.

In the case of weapons, ammunition, explosives, and accessories, the corresponding permits must be attached, and the import documentation if applicable.

In the case of used equipment and supplies (tangible or intangible), a report must be attached that establishes the state of the used good, its conditions, and useful life.

 

Andrea Moya, Partner at CorralRosales
amoya@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

 

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Amendments to the Public Procurement Law Regulations

Through Executive Decree 333 of July 12, 2024, published in the Third Supplement of the Official Registry 600 on July 15, 2024, the Public Procurement Law Regulations (the “Regulations“) were amended.

The key amendments are summarized below:

  1. The contracting of Ecuador’s tourism promotion is included as a special regime. Under this regime, the following may be contracted: (i) supply and demand studies; (ii) advertising; (iii) organization, logistics, and assistance for events and fairs; (iv) creation of tourism promotion campaigns; and (v) promotion and positioning of the country brand (Marca País).
  2. A legal entity with its main office in the canton, province, or region where the contract will be executed is considered a local supplier.
  3. If the contractor is an obligated subject before the Financial and Economic Analysis Unit (UAFE), it must hold a Certificate of Compliance from the UAFE during the contractual execution phase.
  4. The study of technological disaggregation in works applies only when the reference budget is equal to or exceeds the amount resulting from multiplying the coefficient 0.00003 by the State’s initial budget for the corresponding fiscal year. For 2024, such amount is US$998,904.59.
  5. Public entities may acquire domestic and international airline tickets under any of the following mechanisms:
  6. Direct purchase from airlines.
  7. Direct purchase from airlines using business or corporate plans.
  8. Direct purchase through online ticket platforms.

Through travel agencies, if deemed appropriate for technical and operational reasons.

 

Mario Fernández, Associate at CorralRosales
mfernandez@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

 

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Circular Economy

The circular economy system seeks to keep materials in supply chains for as long as possible, in order to minimize product waste, promote sustainable use of natural resources, revalue waste and regenerate nature.

The circular economy emerges to replace the linear economy (take-make-waste), which is a production model that extracts virgin raw materials to manufacture products that eventually end up as waste.

Since 2021, Ecuador has enacted the Inclusive Circular Economy Law. This legislation establishes mechanisms for transitioning from a linear economy to an inclusive circular economy. It recognizes waste as a potential economic resource and aims to economically integrate waste pickers.

The transition to a circular economy is led by the Secretariats of Production and Environment through the National Inclusive Circular Economy System.

Extended producer responsibility

Extended Producer Responsibility (EPR) is a policy requiring producers or importers to manage a product throughout its entire life cycle, including the post-consumer stage. The Inclusive Circular Economy Law mandates the implementation of EPR schemes for designated priority products.

The collection, classification and recycling processes of EPR contribute significantly to material circularity, making it a pivotal tool that serves as a cornerstone of the circular economy.

In Ecuador, this policy has been implemented for over 10 years for specific products such as tires, batteries, electronic waste, medication waste, among others. The National Inclusive Circular Economy System must determine the priority products for the extended producer responsibility scheme.

 

Verónica Manrique, Junior Associate Lawyer at CorralRosales
veronica@corralrosales.com
+593 2 2544144

Felipe-Samaniego-abogados-ecuador

Felipe Samaniego, Partner at CorralRosales
felipe@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

 

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Income Tax for Sports Betting Operators

The Executive Decree 313 issued June 27, 2024, by the President of the Republic of Ecuador regulates the Unique Income Tax for Sports Betting Operators. Below are the key points summarized:

  1. Assessment and payment of the tax: Taxpayers parties must declare and pay the tax monthly. Sports operators with tax residence in Ecuador must file an annual tax form consolidating the amounts declared monthly.
  2. Taxable Base: It is equal to the total income generated, including commissions, minus total paid prizes, provided that 15% tax was withheld from these prizes at the time of payment.
  3. Tax Rate: A flat rate of 15% applies to the taxable base.
  4. Withholding: Prizes paid by resident and non-resident operators are subject to a 15% withholding. The prize is the amount the player is entitled to when their prediction is correct, excluding the accrued forecast, i.e., the amount wagered by the player.
  5. Receipts: Resident or non-resident operators must issue sales receipts. One sales receipt per player per sporting event may be issued. Regarding withholding, one withholding receipt may be issued for all prizes awarded to the same player during the month.
  6. Implementation Period: Operators have 6 months to adjust their systems and implement the necessary mechanisms to comply with the applicable formal obligations.
  7. Non-resident Operators: Non-resident operators must obtain their Unique Taxpayer Registry (RUC). Obtaining a tax ID in Ecuador does not imply that operators have a permanent establishment in the country. However, the Ecuadorian representative must retain supporting information for 7 years.

 

Andrea-Moya-abogados-ecuador

Andre Moya, Partner at CorralRosales
amoya@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

 

CORRALROSALES

Penalties for failure to deliver and transmit sales receipts

Resolution NAC-DGERCGC24-00000022 issued by the Internal Revenue Service (SRI) on June 6, 2024, and published in the Official Gazette 575 on June 10, 2024, regulates the penalties applicable for failure to deliver and transmit sales receipts.

It is the taxpayer’s obligation to issue sales receipts and transmit them at the time of issuance or within a maximum period of 72 hours. Non-compliance with these obligations is subject to the following penalties:

Characteristics of the taxpayer (as of the date of the offense) Failure to deliver sales receipts (RBU = US$460 for 2024) Failure to transmit electronic sales receipts to the SRI (RBU US$460 for 2024) Large taxpayer and large estates 20 RBU (US$9,200) 30 RBU (US$13,800) Special taxpayer 10 RBU (US$4,600) 15 RBU (US$6,900) Entities other than non-profits, indivisible estates, and individuals required to keep accounting 7 RBU (US$3,220) 10 RBU (US$4,600) Non-profit entities 4 RBU (US$1,840) 5 RBU (US$2,300) Indivisible estates and individuals not required to keep accounting 4 RBU (US$1,840) 5 RBU (US$2,300) Taxpayers considered small businesses subject to RIMPE regime 1 RBU (US$460) 1 RBU (US$460) Non-registered taxpayers 1 RBU (US$460) 1 RBU (US$460)

A sales receipt is considered not delivered when:

  1. The taxpayer delivers a physical receipt with an expired authorization at the time of issuance.
  2. The taxpayer delivers an electronic receipt without being authorized for issuing it.
  3. Receipts belonging to another taxpayer are delivered.
  4. Unauthorized receipts are delivered.

The transmission of electronic receipts is considered verified when:

  1. The transmission to the SRI is made within the 72-hour period.
  2. The receipts have met all the validations established for successful transmission and reception in the SRI systems.
  3. The sales receipts include the information and values of the transaction carried out.

 

Andrea-Moya-abogados-ecuador

Andrea Moya, partner at CorralRosales
amoya@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

 

CORRALROSALES

Refund of VAT Paid in Real Estate Projects

Regulation NAC-DGERCGC24-00000019 issued on May 28, 2024, the Internal Revenue Service (SRI) established the procedure for requesting the refund of VAT paid in real estate projects.

Below, we summarize the most important points:

  1. Who can request a refund?

Those companies and individuals who have paid VAT on local acquisitions or imports of goods and services for the construction of real estate projects.

  1.  What is the amount subject to refund?

The VAT generated, declared, and paid as of January 1, 2024, which does not generate the right to a tax credit, is subject to refund.

In the case of housing projects developed for sale to third parties, the refund amount may not exceed 6.5% of the total reference cost of the project registered with the Ministry of Urban Development and Housing (MIDUVI) or SRI.

In the case of housing projects executed by individuals for their use, the refund amount may not exceed 7% of the reference cost of the real estate project, that may not exceed US$105,340 (229 SBU) per dwelling.

  1.  What is the process to obtain the refund?

The beneficiary must:

  1. Perform a pre-validation of the request in the SRI’s web system.
  2. A request must be submitted per month and per project, to which the following must be attached:

i. Certificate of registration of the real estate project with MIDUVI or with SRI.
ii. Construction enabling title granted by the Municipal Government.
iii. Pre-validation report obtained in the SRI’s web system.
iv. List of the physical and electronic sales receipts supporting the total value of VAT paid in the local acquisition or import of goods and services, directly used in the real estate project.

 

Andrea-Moya-abogados-ecuador

Andre Moya, partner at CorralRosales
amoya@corralrosales.com
+593 2 2544144

© CORRALROSALES 2024
DISCLAIMER: The previous text has been prepared for informational purposes. CorralRosales is not responsible for any loss or damage caused as a result of having acted or stopped acting based on the information contained in this document. Any additional determined situation requires the specific opinion and concept of the firm.

 

CORRALROSALES